The full path of a report — from preparing your data to reaching the Accepted status.

Each stage with explanations and system requirements.

1. 1
   Prepare your reporting data

   Before signing in, gather the information you will need to complete the form:

   • movement of precious metals;
   • receipt, procurement, production, processing and sale;
   • balances of precious metals;
   • any other indicators required by the relevant reporting form.

   Important. Make sure the data matches your source documents as well as your accounting and inventory records.
2. 2
   Sign in to the DPM AIS

   1. Open the official website of the Department of Precious Metals.
   2. Go to the DPM AIS section.
   3. Select Personal account.
   4. Sign in using the authentication method provided.
3. 3
   Choose the reporting period

   1. Go to the Reporting section.
   2. Choose the type of report.
   3. Specify the reporting period.
   4. Select Create report.

   Note. The period must match the one for which the submission deadline has arrived.
4. 4
   Fill in the reporting form

   Complete all required fields. As you fill in the form:

   • provide accurate information;
   • use the prescribed units of measurement;
   • check the quantity and weight of precious metals;
   • check the reported balances;
   • check the data on receipts and disposals;
   • confirm that the figures are consistent with previous reporting periods.

   The DPM AIS automatically checks the arithmetic and logical relationships between indicators:

   Opening balance + receipts − disposals = closing balance

   If there is a discrepancy, the system will indicate which figures need correction.

5. 5
   Validate the report before submitting

   Select Validate. The system will check:

   • that all required fields are completed;
   • the data format;
   • that the reporting period is correct;
   • whether a duplicate report already exists;
   • that the digital signature is valid;
   • the arithmetic and logical relationships between indicators.

   No errors found

   The system lets you move on to signing and submitting the report.

   Errors found

   1. review the messages;
   2. correct the errors;
   3. run the validation again;
   4. confirm that no issues remain.
6. 6
   Sign the report with your EDS

   1. Select Sign.
   2. Choose the appropriate electronic digital signature.
   3. Confirm the signing.

   Important. A report without a valid electronic digital signature is not considered duly signed or submitted.
7. 7
   Submit the report to the Department

   Select Submit. The system automatically records:

   • the date of submission;
   • the time of submission;
   • the user who submitted the report;
   • the reporting period;
   • details of the digital signature.

   The date and time recorded by the DPM AIS confirm when the electronic report was submitted.
8. 8
   Track the status of your report

   Follow your report in the My reports section. The usual sequence of statuses is:

   Created → Submitted → Accepted by system → Under review → Accepted

   If a reviewer identifies issues:

   Under review → Returned for revision
9. 9
   If your report is returned for revision

   A review report setting out the reasons for the return will be available in your personal account. You need to:

   1. open the review report;
   2. read each comment;
   3. make the necessary corrections;
   4. validate the report again;
   5. sign it again with your EDS;
   6. resubmit it to the Department.

   The deadline is 3 working days from the day you receive the notice of return, unless a different period is set by law.
10. 10
    Which date counts as the submission date

    If the report was originally submitted within the statutory deadline, then returned for revision, and the corrected report was resubmitted within 3 working days, the date of the original submission counts as the submission date.

    This is why it matters not to ignore DPM AIS notifications and to address any comments promptly.

11. 11
    Confirm that your report is accepted

    A report counts as submitted once it reaches the Accepted status. It is then stored in the DPM AIS database.

    We recommend saving or printing the confirmation of acceptance for your own records.

The states a report passes through in the system.

What to check yourself, and what to do in the event of a technical failure.